Travel Cash Advances

Employees of the University traveling with a group for a University sponsored activity are eligible to request a travel cash advance. Anticipated expenses that can be requested to be paid via a cash advance include expenses that cannot be prepaid or expenses that cannot be paid on arrival using a BYU Corporate or Travel Card.

Group travel cash advances are requested through the Chrome River System. The user inputs the cash advance request into Chrome River through a new Pre-Approval document. The user then attaches the budget and other backup documentation relative to the cash advance request and submits the Pre-Approval. The Pre-Approval is reviewed at various levels to determine the need for the cash advance and to authorize the trip. The Pre-Approval will move electronically from one approval to another until all required approvals have been completed. The cash advanced funds will be available in the traveler’s account 10 days prior to departure date or 1-2 business days after the Pre-Approval has been fully approved whichever comes later. Questions regarding group travel cash advances should be directed to the Chrome River help desk, 422-5644 or chromeriver@byu.edu.