Vendor Payment FAQs
Answers to questions regarding payments to vendors:
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Toggle ItemHow Do I Submit a Payment Through Workday?
Does the Vendor/Supplier already exist in Workday? If not, type "Create Supplier Request" into the search bar on your Workday Home Page.
If the vendor already exists, type "Create Requisition" into the search bar on your Workday Home Page.In addition to uploading an attachment to the Requisition, you will need to email the invoice to wd-invoice@byu.edu for AP to process it.
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Toggle ItemHow Often does BYU Send out Checks?
Accounts Payable prints checks on Monday and Thursday. Checks are printed in the morning and mailed in the afternoon.
Exceptions for 2025
The following dates will be skipped. All payments scheduled for these dates will be printed on the next Check Printing day.
- January 20
- February 17
- May 26
- June 19
- July 24
- September 1
- November 27
- December 25
- January 1, 2026
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Toggle ItemDoes BYU Hold Checks for Pick-Up?
No. Checks are no longer being held for pick up. If you feel you have a situation that warrants an exception, please email lynette_cummings@byu.edu. If a department wants to pick up an item directly from the vendor and the vendor insists on receiving the check at the time of pick up (the preferable way to do this would be to use your Purchasing Card), the person from the department, who is picking up the check, must receive authorization to pick up the check and take it to the vendor (receptionist desk, A-153 ASB). In order to do this on a purchase order, arrangements have to be made with purchasing for a prepayment.
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Toggle ItemWhat Else Can Accounts Payable Do?
- Requisitions used for foreign drafts and wire transfers are first approved in Accounts Payable and then given to Dallin Fredrickson (422-8309) for processing
- The university does not normally make donations to outside organizations. However, in special situations, an exception may be granted. Colleges or departments wishing to donate university property or cash to outside entities must first obtain approval from the Assistant Administration Vice President, Finance
- Maintenance agreements being submitted for payment on a Fast Track must be approved by Purchasing
- Travel Study Fast Tracks, or any travel related requests not referencing a travel application number must be approved by the Travel Office.
- Legal services or payments made to law firms must be approved by General Counsel
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Toggle ItemMy Question isn't Listed
Please reach out to us through Workday Help