Frequency Of Campus Subsystem Feeds
Last updated: 8/8/2010
For changes contact: Rebecca Harrison, rebecca_harrison@byu.edu, C-249 ASB, 2-4703
The General Ledger receives journal entries electronically from multiple campus sub-systems. These journals are identified by a journal ID (that begins with 3-5 letters followed by unique identification numbers, usually sequential) and the journal date.
Following is the frequency these systems transmit entries to the General Ledger.
| Journal ID Prefix | Journal Description | Frequency |
| AMTRX | Asset Adjustments & Transfers | Varies |
| AMRCT | Asset Recategorizations | Varies |
| AMRET | Asset Retirements | Varies |
| AMDEPR | Depreciation Expense | One per Month |
| APACR | AP Accruals | Generally Daily |
| APCAN | AP - Cancel | Varies |
| APCLS | AP - Close | Varies |
| APPAY | AP - Payment | Generally Daily |
| AUX | Aux Maintenance | One Per Month |
| BKS | Bookstore | One Per Month |
| CASHN | Signature Card | Mon-Fri (Excluding Holidays) |
| CASHN | Detail Cashiering | Mon-Fri (Excluding Holidays) |
| CCS | Chemistry Stores | Mon-Sat *Sun if Month-end |
| COURE | Courier Services | One Per Month |
| DCE | Division of Continuing Educ | Daily |
| DCE9XXXX | Division of Continuing Educ | Generally Daily |
| DCEEQPTINV | Division of Continuing Educ | One Per Month |
| DCEFSmmyy | Division of Continuing Educ | Varies |
| DCEISmmyy | Division of Continuing Educ | Generally One Per Month |
| EATEC | Dining Services | Generally Daily |
| EXP | Travel | Several Daily |
| GASCY | Gas Cylinders | One Per Month |
| INV | Inventory Transactions | Mon-Fri (Excluding Holidays) |
| JCHAP | Jerusalem Center | One Per Month |
| JCMDB | Jerusalem Center | One Per Month |
| JCPAY | Jerusalem Payroll | One Per Month |
| LAU | Laundry | One Per Month |
| LDSP | LDS Philanthropies | One Per Month |
| LFSCISTKRM | Life Sciences - Stockroom | Generally One per Month |
| LFSCIISHOP | Life Sciences - Instrument Shop | Generally One per Month |
| MAI | Mail & Print Services | One Per Month |
| OIT | Office of Information Tech | Three Per Month |
| PAYyymmBW# | Payroll Staff | Two or Three Per Month |
| PAYyymmMTH | Payroll Fac/Admin | One Per Month |
| PCARD | Purchasing Card | One or Two Per Month |
| PG | Publications and Graphics | Varies |
| PHP | Physical Facilities | One Per Month |
| PMPC | PMPC Cashiering System | Mon-Sat |
| PYAyymmBW# | Payroll Accrual Reversal | One First of Month |
| Payroll Accrual Staff | One Last of Month | |
| SAR | Student Auxil Acc Rec | Varies |
| SAS | SAS Journal Entry | Varies |
| SAS | Signature Card Entries | Daily |
| SAS | Cashiering System | Daily |
| SF | Student Financials | Daily |
| TST* | Testing Center | Only on Semester End, April-June-August-December |
| VERACITY | Veracity | One per Month |