Expense Reimbursements

The Expense Module in Workday provides expense reimbursement payments for the following items directly to an employees’ or student’s bank account:

• Travel expense reimbursements
• Employee reimbursements - A purchasing card or department purchasing card should primarily be used when purchasing items in behalf of the university. Reimbursements should only be sought due to unusual circumstances. Please note such circumstances on the employee reimbursement expense report.
• Travel advances – Generally only available when acting as a travel group leader or for extended travel.

Expense Reimbursement payments for the travel costs of university guests or non-employed students are made through Workday. This is completed by either Miscellaneous Payment requests or creating a supplier. See help articles for additional details.

The direct deposit bank account used by Workdays Expense Module payments are set in the Payment Elections using pay type "Refund and Reimbursements". You can review the bank account you have set up by following these steps:

• Log in to Workday
• In the search bar search "Payment Elections" task
• Add a direct deposit bank account with the a pay type for Refunds and Reimbursements
• For additional instruction use Help Article "Payment Elections"