Payments

Various vendor payment activities are administered by the Accounts Payable, Purchasing & Travel, and Treasury Services departments.

Creates payments for purchase orders by comparing them to vendor invoices and receiving documentation where required to assure delivered products and services are billed as ordered
Processes department-approved Fast Track, non-contract, petty cash reimbursement, and freight payment requests with supporting documentation
Prepares paper check and electronic payment to vendors according to negotiated terms
Creates Positive Pay files for bank use
Assists Treasury Services in disbursing paper checks via mail
Resolves vendor payment disputes
Tracks and reports to vendors and the IRS form 1099MISC qualified payments
Images financial documentation

John Leatherwood, Director
Office: B-279 ASB
Email: john_leatherwood@byu.edu
Phone: 801-422-7785

Scott Campbell, Manager
Office: B-287 ASB
Email: scott_campbell@byu.edu
Phone: 801-422-9030

For Additional Information
Office: B-280 ASB
Email: accountspayable@byu.edu
Phone: 801-422-3845

Administers the Y-Marketplace catalog buying site where authorized campus department users may purchase from approved catalog vendors at preferred, negotiated prices. Electronic payments for such purchases are on central university payment cards and charged to campus departments through Accounts Payable
Administers the university electronic purchase requisition system accessed through Y-Marketplace where campus departments receive purchasing assistance in locating goods and services from non-catalogue vendors. Payments for such purchases are made through central university payment cards or traditional invoices matched to an authorized purchase order and charged to campus departments through Accounts Payable
Authorizes Purchasing Cards for qualifying campus departments
Administers the Chrome River system which provides travel authorization and expense reimbursement, and Purchasing Card and Campus Card transaction recording. Pays airfare for authorized travel

Paul Buckner, Managing Director
Office: C-173 ASB
Email: paul_buckner@byu.edu
Phone: (801) 422-7313
Purchasing Fax: (801) 422-0608

For Additional Information
Office: C-40 ASB
Email: purchasing@byu.edu
Phone: (801) 422-3471

Issues Gift Cards to requesting campus departments; no gift cards should be purchased at vendors
Authorizes the creation of accounts to disburse payments from petty cash and research cash funds
Authorizes necessary Travel Cash Advances which have been requested for group travel through the Travel Authorization process within Chrome River
Approves Campus Cards that allow department purchases at campus locations
Approves the establishment Agency Accounts for department “Sunshine Funds” to facilitate employees in gathering personal funds to make gifts to individuals
Facilitates Foreign Payments through wire transfer payments
Facilitates Wire Transfer payments requested through the Fast Track system

David Paul, University Treasurer
Office: A-153 ASB
Email: davidwpaul@byu.edu
Phone: 801-422-4887

For Additional Information
Office: A-153 ASB
Email: treasuryservices@byu

Campus Payments