Engaging Independent Contractors
When engaging independent contractors, University personnel should not commit to the prospective independent contractor before necessary review and approval through Human Resources. In addition to reviewing these guidelines, you should review the following Independent Contractor information.
To request approval, begin by submitting the Independent Contractor Questions and Documentationinformation sheet to firstname.lastname@example.org in HR.
Most independent contractor payments should be made through Fast Track. For a summary of applicable categories and required support, please review this summary of independent contractor Fast Track categories.
For certain categories, you will need to complete a signed Form W-9 with the contractor’s Employee Identification Number , either the long or short Independent Contractor Agreement, and a printed invoice from the contractor.
Current and recent University employees cannot usually be paid as independent contractors. In some situations, employees may be approved as employee-vendors.
If the employee wants to apply to be considered as an approved employee-vendor, they need to follow the procedures found on HR’s website.
Related Forms and Guidelines:
- Independent Contractor Questionnaire
- Long-Form Contract
- Short-Form Contract
- Guide to Engaging Independent Contractors
- BYU Financial Services Tax-Related Items
- BYU Purchasing and Travel for Fast Track
- IRS.Gov for EINs
- IRS.Gov Independent Contractor Defined
For additional information, you can also review the following:
IRS Publication 1779 – Independent Contractor or Employee
BYU Tax Office