Supervisor Time Approval

University policy requires the approval of all time worked of non-exempt staff and student employees by the appropriate manager.

Determining Work Manager

Work managers may be faculty, administrative, full- or part-time staff or student employees. Managers should be knowledgeable of their employees’ work activities and work product in order to approve recorded time; it is not required that they physically monitor the in/out times of their employees. Managers may seek additional information from others but remain responsible to review and approve reported time.

Approval Process Overview

The manager time approval process will include the following basic steps:

1. After an employee submits their Time in Workday, the manager will receive a Task in their My Tasks Inbox to review the Time submitted.
2. From the Workday home page click on your My Tasks Inbox. Select the Time Entry Approval task. Review the following for each time entry:
   
   • Daily Totals
   • Date
   • Type
   • Comments
   • Project (If applicable)

3. At the bottom of the page, Approve or Send Back the Time Entry.

   • Click the Approve button to approve the time.
   • If the hours do not appear to be correct, the manager should click the Send Back button to send back the time entry for the employee's correction. A pop-up will prompt for a Reason. Click the Submit button.
4. The process is now complete.