Journal Sources - Campus Subsystems
Last updated: 9/28/2021
For changes contact: Rebecca Harrison, rebecca_harrision@byu.edu, C-249 ASB, 2-4703
| Source | Description | Contact |
|---|---|---|
| 206 | Jerusalem Center | Kevin Walker 2-6639 |
| Line Reference: Multiple uses: 1. Check # 2. Journal Entry # 3. Routine Entry # 4. DEPOSIT" 5. "PC-1" and "PC-2 for petty cash 6. "BANK" for currency conversions 7. "BANK CHARGE" for bank charges 8. "DIR PAY" for direct charges to Israeli bank account 9. "CASH" for cash and petty cash adjustments | Line Description: Brief Description of entry purpose. For checks, this would include name of payee. | |
| 210 | Publications & Graphics | Natalie Miles, 2-4137, 218 UPB |
| Line Reference: Job Number | Line Description: Brief description of entry purpose. | |
| 212 | OIT Billing System | Janice Foutz 2-4069 |
| Line Reference: Month and date of billing | Line Description: Line Description is OIT BILLING SYSTEM. Detail to reconcile this charge is provided by ITS to each department via a monthly billing statement. Commonly billed or credited items include: telephones/pagers/radios, long distance, file server, internet and data networking services, media project services (audio-visual-lighting design and service, cable, tape duplication, tape sales) media equipment delivery, engineering installation and maintenance. | |
| 213 | NetSuite - OIT | Jason Allphin 2-7840 |
| Line Reference: Month and date of billing | Line Description: Line Description is OIT NETSUITE SYSTEM. Detail to reconcile this charge is provided by ITS to each department via a monthly billing statement. Commonly billed or credited items include: telephones/pagers/radios, long distance, file server, internet and data networking services, media project services (audio-visual-lighting design and service, cable, tape duplication, tape sales) media equipment delivery, engineering installation and maintenance. | |
| 216 | Physical Facilities Billing | Diane Jacobson 2-5502, 208 BRWB |
| Line Reference: "SEE PFBILL" | Line Description: Description is not provided in GL reporting. Detail reconciling this charge is provided by Physical Facilities to each department via a monthly billing. Commonly billed or credited items are work orders, vehicle rentals, surplus sales and miscellaneous sales transactions. | |
| 217 | Asset Management Transactions | Marshall Chamberlain 2-4436 C-249 ASB |
| Line Reference: BYU Tag # | Line Description: Equipment Purchase, Sale, Account (Ownership) Change and Transfers are described in the line Description | |
| 224 | Kuali Research Budget Entries | David Morris 2-7548 |
| Line Reference: Various | Line Description: Various | |
| 228 | PHIL Cash Feed | Kathleen Rugg 2-8025 C-233 ASB |
| Line Reference: PHIL Batch Number | Line Description: Donor Name | |
| 231 | Continuing Educ-Residual Mngr | Shawnelle Aston 2-2668 |
| Line Reference: Cont Educ System Ref # | Line Description: Participant Name | |
| 234 | Continuing Educ-Legacy | Shawnelle Aston 2-2668 |
| Line Reference: Cont Educ System Ref # | Line Description: Participant Name | |
| 235 | Continuing Educ-Oracle | Shawnelle Aston 2-2668 |
| Line Reference: Cont Educ System Ref # | Line Description: Participant Name | |
| 241 | Bookstore | Bookstore Customer Accounts 2-2470 |
| Line Reference: Sequential Batch Number | Line Description: "BOOKSTORE CHARGE". Detail reconciling this charge is provided by the Bookstore to each department via a monthly statement. The statement identifies date, transaction number, items purchased/returned, discount applied and tax amount. | |
| 246 | PMPC | Diane Foerster 2-2809 |
| Line Reference: PMPC | Line Description: Transaction Date, Sales Areas | |
| 248 | Life Sciences Building Copiers | Russell Nielson 2-6788 |
| Line Reference: Transaction identifier | Line Description: Description of copies purchased | |
| 251 | Life Sciences - Stockroom | Brian Johnson 2-5683 133 WIDB |
| Line Reference: Transaction identifier for item being sold | Line Description: Description of items purchased | |
| 252 | Science Support Shop | Jim Armstrong 2-3235 285 NICBB |
| Line Reference: Work Order Number | Line Description: INSHOP, date, work order number | |
| 253 | DNA Sequencing Lab | Ed Wilcox 2-3647 |
| Line Reference: Transaction ID | Line Description: Service/Product | |
| 254 | ORCA Animal Care | Kris Nelson 2-4064 |
| Line Reference: Transaction ID | Line Description: Service/Product | |
| 255 | INFOR Point of Sale | Dane Larsen 2-5716 |
| Line Reference: Link to INFOR Detail | Line Description: INFOR Daily Posting, Location Name, Merchant ID | |
| 256 | Atrium Transactions | Dane Larsen 2-5716 |
| Line Reference: Link to Atrium Detail | Line Description: Atrium Daily Posting | |
| 258 | Cashiering | Sabrina Warren 2-4759 |
| Line Reference: CashNet Transaction Number; | Line Description: Payee, Customer, Department | |
| 260 | Payroll | Chris Shawcroft 2-1538 |
| Line Reference: Usually blank, occasionally BYU ID# | Line Description: PAYROLL SUMMARY or name of deduction item | |
| 264 | Payroll Accrual | Chris Shawcroft 2-1538 |
| Line Reference: BYU ID# | Line Description: Employee Name | |
| 265 | Payroll Accrual Reversal | Chris Shawcroft 2-1538 |
| Line Reference: BYU ID# | Line Description: Employee Name | |
| 272 | UCA Accounts Receivable | Brandon Dailey 2-4259 |
| Line Reference: UCA | Line Description: UCA Transaction Summary | |
| 274 | Chrome River | Jeff Moss 2-7009 |
| Line Reference: Expense Report number | Line Description: Traveler's name or Vendor's name | |
| 276 | Chemistry | Matthew Allen 2-3487 |
| Line Reference: Customer Identifier or demurrage (DEM + customer record #) or Special (SPL + customer record #) | Line Description: Customer Name | |
| 278 | Central Stores Gas Cylinders | Brent Swasey 2-6441 |
| Line Reference: Order Number | Line Description: STORES CYL CHARGE Purchases of cylinders from Central Stores | |
| 281 | Laundry | 2-2518 |
| Line Reference: Not used | Line Description: DRY CLEANING, UNIFORM RENTAL, UNIFORM RENTAL RENTAL REMOVALS, SALE OF ITEMS and PE LAUNDRY charges | |
| 283 | Dining EATEC | **Cordell Briggs 2-1459** |
| Line Reference: Transaction Number | Line Description: Dining Services Sales and Transfers | |
| 284 | Mail & Print Services | Roma Hardy 2-6067 |
| Line Reference: Batch and Line item number | Line Description: "MS CHG FOR CUST #" Mail Services charge and the Mail Services customer number. | |
| 296 | Testing Center | Britni Exton 2-2395 |
| Line Reference: "TESTING" | Line Description: "SEMESTER CHARGES" Testing semesterly billing identifies the semester to which the billing relates | |
| ALO | Electronic Allocation entries | Accountant responsible for operating unit's beginning two numbers |
| Line Reference: No line Reference. Header Reference is provided from the allocation step | Line Description: Various, provided from allocation step. | |
| AP (Journal ID's beginning with APACR) | Accounts Payable System | For document copies contact Accounts Payable 2-3845 Other Questions could be directed to the Accountant responsible for the operating unit's beginning two numbers |
| Line Reference: Where Purchase Order originated the transaction: First line of transaction: Line Reference =Vendor Invoice Number Header Reference = Vendor Invoice Date Additional lines of transaction- Line Reference = BYU P.O. # Header Reference = Voucher ID Number which is useful to access information in the AP system Where Purchase Order DID NOT originate the transaction: Line Reference = Check Requisition number or vendor invoice number Header Reference = Voucher ID Number which is useful to access information in the AP system | Line Description: Vendor name Item purchased per the P.O. Vendor name | |
| BUD | Budget Entries | 2-4097 |
| Line Reference: Various | Line Description: Various | |
| ENC | Non-purchasing system encumbrance entries | Accountant responsible for operating unit's beginning two numbers |
| Line Reference: Various Travel System provides travel application number. Other entries are usually corrections which use original encumbrance number | Line Description: Various | |
| ONL | Online entries, typically corrects chartblock errors | Accountant responsible for operating unit's beginning two numbers |
| Line Reference: Various | Line Description: Various | |