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JOURNAL SOURCES - CAMPUS SUBSYSTEMS

Last updated: 10/22/2014

For changes contact: Rebecca Harrison, rebecca_harrision@byu.edu, C-249 ASB, 2-4703

Source Description Contact
205 & 206 Jerusalem Center Kevin Walker 2-6639
  Line Reference: Multiple uses:
1. Check #
2. Journal Entry #
3. Routine Entry #
4. DEPOSIT"
5. "PC-1" and "PC-2 for petty cash
6. "BANK" for currency conversions
7. "BANK CHARGE" for bank charges
8. "DIR PAY" for direct charges to Israeli bank account
9. "CASH" for cash and petty cash adjustments
Line Description: Brief Description of entry purpose. For checks, this would include name of payee.
210 Publications & Graphics Natalie Miles, 2-4137, 218 UPB
  Line Reference: Job Number Line Description: Brief description of entry purpose.
212 OIT Billing System Janice Foutz 2-4069
  Line Reference: Month and date of billing Line Description: Line Description is OIT BILLING SYSTEM. Detail to reconcile this charge is provided by ITS to each department via a monthly billing statement. Commonly billed or credited items include: telephones/pagers/radios, long distance, file server, internet and data networking services, media project services (audio-visual-lighting design and service, cable, tape duplication, tape sales) media equipment delivery, engineering installation and maintenance.
213 NetSuite - OIT Jason Allphin 2-7840
  Line Reference: Month and date of billing Line Description: Line Description is OIT NETSUITE SYSTEM. Detail to reconcile this charge is provided by ITS to each department via a monthly billing statement. Commonly billed or credited items include: telephones/pagers/radios, long distance, file server, internet and data networking services, media project services (audio-visual-lighting design and service, cable, tape duplication, tape sales) media equipment delivery, engineering installation and maintenance.
216 Physical Facilities Billing Diane Jacobson 2-5502, 208 BRWB
  Line Reference: "SEE PFBILL" Line Description: Description is not provided in GL reporting. Detail reconciling this charge is provided by Physical Facilities to each department via a monthly billing. Commonly billed or credited items are work orders, vehicle rentals, surplus sales and miscellaneous sales transactions.
217 Asset Management Transactions Ben Wake 2-9766 C-249 ASB
  Line Reference: BYU Tag # Line Description: Equipment Purchase, Sale, Account (Ownership) Change and Transfers are described in the line Description
224 Kuali Research Budget Entries David Nichols 2-8123
  Line Reference: Various Line Description: Various
228 LDSP Cash Feed Anna Peacock 2-5996 D-280 ASB
  Line Reference: LDSP Batch Number Line Description: Donor Name
234 Continuing Educ-Legacy Scott Howell 2-0119
  Line Reference: Cont Educ System Ref # Line Description: Participant Name
235 Continuing Educ-Oracle Scott Howell 2-0119
  Line Reference: Cont Educ System Ref # Line Description: Participant Name
241 Bookstore Bookstore Customer Accounts 2-2470
  Line Reference: Sequential Batch Number Line Description: "BOOKSTORE CHARGE". Detail reconciling this charge is provided by the Bookstore to each department via a monthly statement. The statement identifies date, transaction number, items purchased/returned, discount applied and tax amount.
246 PMPC Diane Foerster 2-2809
  Line Reference: PMPC Line Description: Transaction Date, Sales Areas
251 Life Sciences - Stockroom Brian Johnson 2-5683 133 WIDB
  Line Reference: Transaction identifier for item being sold Line Description: Description of items purchased
252 Science Support Shop Jim Armstrong 2-3235 285 NICBB
  Line Reference: Work Order Number Line Description: INSHOP, date, work order number
253 DNA Sequencing Lab Ed Wilcox 2-3647
  Line Reference: Transaction ID Line Description: Service/Product
255 INFOR Point of Sale Dane Larsen 2-5716
  Line Reference: Link to INFOR Detail Line Description: INFOR Daily Posting, Location Name, Merchant ID
256 Atrium Transactions Dane Larsen 2-5716
  Line Reference: Link to Atrium Detail Line Description: Atrium Daily Posting
257 Signature Card Dane Larsen 2-5716
  Line Reference:   Line Description: Signature Card Distribution Date
258 Cashiering Terry Freek 2-4759
  Line Reference: CashNet Transaction Number; Line Description: Payee, Customer, Department
260 Payroll Shannon Kelly 2-7537
  Line Reference: Usually blank, occasionally BYU ID# Line Description: PAYROLL SUMMARY or name of deduction item
264 Payroll Accrual Shannon Kelly 2-7567
  Line Reference: BYU ID# Line Description: Employee Name
265 Payroll Accrual Reversal Shannon Kelly 2-7567
  Line Reference: BYU ID# Line Description: Employee Name
272 UCA Accounts Receivable Daniel Christensen 2-4259
  Line Reference: UCA Line Description: UCA Transaction Summary
274 Y-Expense Eric Smith 2-2925/ Jeff Moss 2-7009
  Line Reference: Expense Report number Line Description: Traveler's name or Vendor's name
276 Chemistry Matthew Allen 2-3487, 2-3846
  Line Reference: Customer Identifier or demurrage (DEM + customer record #) or Special (SPL + customer record #) Line Description: Customer Name
278 Central Stores Gas Cylinders Brent Swasey 2-6441
  Line Reference: Order Number Line Description: STORES CYL CHARGE Purchases of cylinders from Central Stores
281 Laundry 2-2518
  Line Reference: Not used Line Description: DRY CLEANING, UNIFORM RENTAL, UNIFORM RENTAL RENTAL REMOVALS, SALE OF ITEMS and PE LAUNDRY charges
282 Central Stores Brent Swasey 2-6441
  Line Reference: Order Number Line Description: STORES INV CHARGE Purchases from Central Stores
283 Dining EATEC **Robert Smith 2-4578**
  Line Reference: Transaction Number Line Description: Dining Services Sales and Transfers
284 Mail & Print Services Roma Hardy 2-6067
  Line Reference: Batch and Line item number Line Description: "MS CHG FOR CUST #" Mail Services charge and the Mail Services customer number.
287 Auxiliary Maintenance Dave Boekweg 2-3098
  Line Reference: Order Number Line Description: AUX MAINT INV CHARGE MAINT LABOR CHARGE
290 SAS Journal Entries For Journal ID beginning with "SAS" Glenn Smith 2-3867 For Journal ID beginning with "SAR" Mike Bridenbaugh 2-8379
  Line Reference: When JOURNAL ID begins with "SAS" Reference is entry ID number. When it begins with "SAR" Reference is invoice number Line Description: For "SAR" journal ID numbers, Description is Customer ID, Invoice Number, and Invoice Date Journal entries created by SAS personnel
292 Dining Services Cashiering Sys Cordell Briggs 2-1459
  Line Reference: Locator Codes, Merchant IDs Line Description: Tender Types, Transaction Dates, Sales Areas
296 Testing Center Dana Lipari 2-2395
  Line Reference: "TESTING" Line Description: "SEMESTER CHARGES" Testing semesterly billing identifies the semester to which the billing relates
ALO Electronic Allocation entries Accountant responsible for operating unit's beginning two numbers
  Line Reference: No line Reference. Header Reference is provided from the allocation step Line Description: Various, provided from allocation step.
AP (Journal ID's beginning with APACR) Accounts Payable System For document copies contact Accounts Payable 2-3845 Other Questions could be directed to the Accountant responsible for the operating unit's beginning two numbers
  Line Reference: Where Purchase Order originated the transaction: First line of transaction: Line Reference =Vendor Invoice Number Header Reference = Vendor Invoice Date Additional lines of transaction- Line Reference = BYU P.O. # Header Reference = Voucher ID Number which is useful to access information in the AP system Where Purchase Order DID NOT originate the transaction: Line Reference = Check Requisition number or vendor invoice number Header Reference = Voucher ID Number which is useful to access information in the AP system Line Description: Vendor name Item purchased per the P.O. Vendor name
BUD Budget Entries 2-4097
  Line Reference: Various Line Description: Various
ENC Non-purchasing system encumbrance entries Accountant responsible for operating unit's beginning two numbers
  Line Reference: Various Travel System provides travel application number. Other entries are usually corrections which use original encumbrance number Line Description: Various
ONL Online entries, typically corrects chartblock errors Accountant responsible for operating unit's beginning two numbers
  Line Reference: Various Line Description: Various
LDSP Cash Feed