Frequency of Campus Subsystem Feeds

The General Ledger receives transactions from journal entries and through a system called "FDE" (Financial Data Entry). These FDE entries are received electronically from multiple campus sub-systems. Following is the frequency these systems transmit entries to the General Ledger. Currently, the General Ledger is updated for these entries each Friday and more frequently during the monthly closing process. Electronically fed journals are identified by a Journal ID that begins with 3-5 letters followed by unique identification numbers, usually sequential. Each Journal ID is also identified by a journal date.

Journal ID Prefix	Journal Description	Frequency
ARMBL	Building Depreciation	Once Monthly
ARMDA	Capital Asset Transactions	Daily
ARMDP	Depreciation	Once Monthly
ARMMV	Arm Moving	Once Monthly, Occasionally None
AUXMT	Aux Maintenance	Once Monthly
BKS	Bookstore	Once Monthly
CASHE	Cash Evening	Occasionally as Activity Occurs
CASHH	Cash Housing	Multiple Per Day
CASHV	Cash Vouchers	Multiple Per Day
CCS	Chemistry Stores	Daily
CHO	Housing Distribution	Monday-Friday
COMMS	Commissary	Once Monthly
CONC	Concessions	Once Monthly
COURE	Courier Services	Once Monthly
CRASB	Cash Receipts ASB	Multiple Per Day
CREAM	Creamery	Once Monthly
CREVE	Cash Receipts Evening	Multiple Per Day
CRHOU	Cash Receipts housing	Multiple Per Day
DONUT	Donut	Once Monthly
FROZN	Frozen Foods	Fridays and last day of month
GASCY	Gas Cylinders	Friday's and last day of month
JCHAP	Jerusalem Center	Once Monthly
JCMDB	Jerusalem Center	Once Monthly
JCPAY	Jerusalem Payroll	Once Monthly
KITCH	ELWC Kitchen	Once Monthly
LAU	Laundry	Once Monthly
LDSF	LDS Foundation	Once Monthly
MAI	Mail & Print Services	Once Monthly
MEATS	Meats	Once Monthly
PASTY	Pastry	Once Monthly
PAYCN	Payroll Confidential	Once Monthly
PAYFA	Payroll Fac/Admin	Once Monthly
PAYST	Payroll Staff	twice a month
PHP	Physical Facilities	Once Monthly
PYAST	Payroll Accrual Staff	Last Day of Month
PYAST	Payroll Accrl Reversal	First Day of Month
RMS	Risk Management	Once Monthly
SAR	Student Auxil Acc Rec	Varies
SAS	Student Auxil Services	Daily
STORE*	Stores Inventory	Friday and last day of month
TEOL	Telephone Services	Once Monthly
TRV	Travel	Multiple Per Day
TST*	Testing Center	At Semester End
UCA	University Accounts	Daily
VOBCN	Void Confidntl Benefits	Occasionally as Activity Occurs
VOBFA	Void Benfts Fac/Admin	Occasionally as Activity Occurs
VOBST	Void Benefits Staff	Once Monthly occasionally none
VOICN	Void Confidntl	Occasionally as Activity Occurs
VOIFA	Void Payroll Fac/Admin	Occasionally as Activity Occurs
VOIST	Void Payroll Staff	Occasionally as Activity Occurs