Associated with the BYU Purchasing Card are Convenience Checks (C-checks). C-checks are checks written against a BYU Purchasing Cardholder’s VISA account, and are processed as a Purchasing Card (P-card) transaction. C-check transactions will appear in PaymentNet with all Pcard transactions, and are to be reviewed and approved for each cutoff period prior to the last business day of each month. Unlike the Purchasing Card, BYU pays a transaction fee associated with each C-check written.

The purpose of C-checks is to pay vendors who do not accept VISA credit cards, where no other reasonable procurement method is provided by the University.

C-checks can only be used for purchases up to $2,000, and will be returned if either the single transaction or monthly credit limits are exceeded.

The transaction fee is 2% of the check amount ($2 minimum, $30 maximum fee). Treasury Services will pay the transaction fee for those transactions in each cut-off period that are both reviewed and approved prior to the last business day of the month at 4:30 p.m., for appropriate vendors. Campus departments will be assessed the transaction fee for all remaining transactions.

BYU gives up many electronic protections when C-checks are used in place of the P-card. Because of these increased risks, C-checks should not be used for:

• Vendors who accept VISA credit cards (Use P-card)
• Out of Pocket Reimbursements (Paid through Extensity)
• Payments to Individuals (Paid using Fast Track Payment Request or Purchase Order)
• Travel Reimbursements (Paid through Extensity)
• Restricted purchases for the Purchasing Card. Anything restricted on the P-card is restricted on C-checks.

In addition to the transaction fee, a $20 penalty will be assessed for any C-check written for a restricted payment defined above. Misuse of C-checks may result in the loss of C-check and Pcard privileges.

C-checks will not be issued widely across campus, and most P-cardholders will not be issued C-checks. In most cases they will be issued to College/Division Controllers. However, where a business need is demonstrated, the College/Division Controller can submit a request to P-card Administrators for consideration.