Picking Up Accounts Payable Checks (June 2001)

Accounts Payable checks paid to vendors of the University are to be mailed to the address on file for that vendor and check pick-up is strongly discouraged. However, some circumstances require pick-up and special handling procedures, including:

• Vendors who desire to pick-up their check
• Departments picking-up check for campus visitors providing services that require immediate payment
• Employees

All checks designated for pick-up are available only at the receptionist desk in D-148, ASB (422-4701). When checks are to be picked up, certain procedures are followed to assure proper distribution of the check and documentation thereof.

Vendor Pick-up

1. Person receiving the check must provide documentation of his association with the company (letter of authorization on company letterhead, business card, etc…).
2. Personal picture identification must be provided (generally a drivers license).

Department Pick-up for Campus Visitors

1. Campus visitors providing services are encouraged to pick up their check in person at the receptionist desk in D-148, ASB.
2. Campus department personnel are allowed to deliver the check to the campus visitor (competition judges, speaker honoraria, conference guests, etc…).
3. Department personnel should contact the receptionist in D-148, ASB advising who will be sent to pick up the check or send a signed notification with the person picking up the check (with signature and phone number of person authorizing pick-up)
4. If the department is handling the delivery of the check to the campus visitor, they have the responsibility to have the visitor sign for receipt of the check and return the Receipt Voucher to the receptionist in D-148, ASB. This should be done on the day of distribution.

Employees desiring pick-up

Employees should pick up their check in person and will be required to show BYU picture ID.