Campus Purchase Orders

1. Are CPOs being properly used and accurately coded? Review the Campus Purchase Order policies located at http://finserve.byu.edu/files/Newpage/level2.html
2. Verify that:
   • CPOs are used only to create original buy/sell transactions with campus departments. Subsequent changes should be done via a journal entry transaction.
   • If capital equipment transactions are involved, Financial Services should be contacted for assistance in coding the transaction. Questions should be directed to Marion Golding at D-148 ASB, at 422-4436.
   • The buying department initiates the transaction and provides coding in its section of the CPO. The selling department completes the CPO.
   • Changes may not be made to the CPO unless the buying department authorizes the change in writing.
   • CPOs must be processed within 30 days of the completion of services or purchase of material.