- Does anyone in the department have a BYU issued purchasing card? If yes, review the following:
- Verify that supporting documentation is retained for at least three years and filed at the department with a copy of the bank statement.
- Verify that the monthly statement has been reconciled and signed by the cardholder and approved (signed) by the cardholder's supervisor.
- Verify that documentation is complete and specifically identifies the goods and/or services purchased.
- The nature of goods and services purchased with purchasing cards and the rules to be followed for documentation, etc., are generally the same as for LPDs (see LPD section, items 9 through 12).
Contact Purchasing (Mike Nielsen, at 422-7000) and/or Kurt Huntington, at 422-7488 if you have questions about purchasing cards.
